Frequently Asked Wedding Event Questions

Your wedding day should be stress-free.

Most brides and grooms are thinking about the extraordinary commitment they are about to make and the opportunity to share this time with their families and friends.
With destination weddings, the pressures of getting everything together is overwhelming. During the planning process with Tobagowi.com, details are decided and organised even before you and your guests arrive on the island. Every effort is made to help create the special wedding event you’ve always imagined.

Why do I need a professional coordinator?

So much happens while planning your wedding, perhaps you should first ask yourself.
Do I have the time to plan a wedding that is not in my community?
Do I have the resources to make sure the vendors I choose are reputable?
Do I have enough information about the area, accommodations, events, and the services needed?

In addition, other couples have asked,
Who will line up the wedding party for the processional?
Who will cue the musicians when the wedding party is ready to enter?
Who will keep things moving along so there is no confusion about what is supposed to happen next?
Experience, training, and the desire to know more are factors to consider when hiring a wedding consultant.

The location I have chosen has an in-house coordinator. Why do I need someone else?

Most banquet facilities and hotels have staff, that, in addition to other duties, also act as wedding coordinators.
Their main concern of course is making sure everything including their property is taken care of.
Most of them are extremely professional and experienced. However, some locations have multiple events going on at the same time.

If personal attention is important to you, then hiring a professional consultant to attend to your needs, from the wedding ceremony to the reception is a desired choice.
Your location site may not have the staff to handle small emergencies that might make a big difference and of course sometimes staff changes over and you may be left with someone who is not involved in your wedding from start to finish.

How do I obtain a Marriage License in Tobago?

A license application for can be obtained from the Registrar General's Offices in Scarborough, Tobago. Our experienced local staff can assist you in this when you get here.
Please click here for more information on obtaining your marriage license in Tobago.

The Republic of Trinidad and Tobago has specific legal requirements to obtain a special marriage license. Once obtained, a license is valid for (30) days throughout the State.
There are no appointments taken by the Registrar General's Offices in Tobago. They are however open from Monday to Friday from 8am to 4pm.

Can I bring my own minister to Tobago to perform my ceremony?

All legal wedding ceremonies must be performed by a licensed minister, justice of the peace or individual licensed in The Republic of Trinidad and Tobago as a marriage officer.

If you want to bring your own minister, your minister will have to apply directly to The Registrar General's Office, Scarborough, Tobago, Marriage and License Division for a one-time ceremonial event marriage license.
Otherwise, you will need to use a minister, licensed in The Republic of Trinidad and Tobago.

Wedding and Honeymoon Packages

We reserve the right to change our wedding and honeymoon packages at anytime for any reason provided there has been no confirmation with a deposit.
Since we often change our packages, it would be best to confirm your reservations with a deposit if you find a wedding or honeymoon package that suits your needs.
From time to time we may offer or withdraw different packages this is because we contract with different hotels and professionals in Tobago.

What are your coordination fees and policies?

Our coordination fees are based on the final wedding event, how much work we need to do to complete the event, and our onsite supervision of the event.
For custom wedding requests fees range between 25 to 35% depending on the type of event selected.
All preset packages include our coordination fees, however, should you require any changes to our preset packages, our fees may have to be altered.
Our primary concern is to provide all of our clients with the highest caliber of qualified and professional vendors to make your wedding and honeymoon experience in Tobago memorable and exquisite!
You can remain relatively stress free by letting us arrange and supervise your wedding event.

We require a non-refundable $500.00 US deposit to hold your reservations and secure your dates. Additional deposits may be necessary to reserve your wedding site/location reservation.
We will then proceed to secure the needed vendors to complete your wedding event. All vendors retained will be under contract with Tobagowi.com. This secures the services for your wedding and protects all parties involved. as required, we may contract hotels, wedding sites, photographers, videographers, florists, ministers, etc. to perform or supply products or services for your wedding event.
Tobagowi.com cannot be responsible for any outside vendor in your event as described by our wedding services agreement disclaimer. However, please rest assured that all of our "preferred vendors" are of the highest quality.

All payments must be paid in full prior to your arrival in Tobago to guarantee your event.

How do I pay for my wedding and honeymoon package?

Payments can be by money order, cashier's or certified cheques or approved credit cards in US Funds.
If you wish, we will also accept a fax reservation, provided you supply us with your name, address and credit card number and expiry date information at: 868 639-7984
Upon receipt, we will send you confirmation of your selected wedding event, our service agreement outlining the details of your wedding event and any other pertinent details.
We will accept bank wires in US funds - any charges for such wires shall be borne by the client.
After you have selected your wedding and honeymoon package or if you have created your own wedding package, we will send you our confirmation of your wedding event, or quote. Once confirmed with a deposit, we will send you our services agreement for signature so that we can finalise your booking. This service begins when we start to make arrangements for your event. If you prefer to pay by mail, payment of the deposit must either be in the form of a certified check, money order, or cashier's check in US funds and drawn on a US bank made payable to Tobagowi.com, PO Box 518, Scarborough, Tobago, West Indies.
On short notifications, 30 days or less prior to wedding date, this deposit will be increased to include hotel deposits, car deposits, reception deposits for food and beverage, tuxedo and gown rental deposits and/or be payable in full as appropriate.

What are your cancellation policies?

Our cancellation policies are as follows:
$500.00 is non-refundable and is requested upon your reservation of one of our preset packages or our custom event wedding services via our online wedding planner. This will secure your dates with Tobagowi.com and also allow us to begin working for you by contacting the needed vendors, wedding site locations and so forth.
Additional deposits will be required to secure your wedding site if there is a site fee, hotel accommodations, rental cars, photographers as appropriate.
Cancellation policies are outlined in our wedding services agreement for both Tobagowi.com and outside vendors.
Click here for more information on the terms and conditions in our wedding service agreement.

Q:	Why is my email address important?
A:	In order for us to verify that your request is a valid one, we will need to have your correct email address. If you have no email address to confirm your booking, you may write your request to Tobagowi.com, P.O. Box 518, Scarborough, Tobago, West Indies and we will confirm your request by return mail. You may also fax your request to: 868 639-7984 and we will return your confirmation by fax.

What if I don't want any of your preset packages?

We would be happy to offer our custom wedding services which may include any of the following services:
Wedding site of your choice.
Minister or officiate of your choice.
Professional photographic services.
Arrangement of flowers, bouquets, cakes, music, heritage dancers, and a disc jockey.
Arrangements for transportation, car rentals, taxi's, etc.
Arrangements for receptions, small dinners, entertainment, decorations.
Arrangements for tuxedo rentals, bridal gowns, Tobagonian heritage wedding dresses.
Arrangement for any island of your choice.
Onsite wedding coordinator for your event.
Marriage license assistance.

Use our online wedding planner to design your wedding event, exactly as you want to want to experience this special day.

Fees for custom designed services depend on the services selected. We will confirm the costs after we receive your completed form.
On receiving your deposit, we will begin working as you have requested. Thereafter, you will need to make any additional deposits or full payment.
Once we receive additional deposits or full payment, we will begin to secure your wedding site and any needed vendors.
Normally, we will temporarily hold a site if we have a confirmed initial deposit received.
Your wedding event cannot be confirmed without a deposit.

Q:	Can you send me a brochure of your wedding packages?
A:	We do not send out brochures because our full portfolio is featured on this web site. We receive several requests per week, in addition, because our packages are constantly changing, printed brochures are not considered cost effective. Everything that we have to offer is located on our web site.

What kind of pictures will be taken for my wedding formals and who should I include in these formals?

Formal posed portraits are taken on the actual wedding day. These photographs may be taken before the ceremony, immediately after the ceremony or at the reception. Often it is a combination of these times and or locations.
You (the bride & groom) should decide who is to be included in these formals, since these photos are intended to be a permanent record of important people in your lives.
Formals are most often taken of the Bride and Groom in combination with their immediate family, but often includes God-parents and life long personal friends among others.
You should thoroughly discuss your expectations in advance with our photographer. Individuals to be photographed must be available at the appropriate time.

I need some ideas for unique wedding pictures of my wife and myself?

Well composed portraits are fundamental, however, the "story-telling element" imparts the greatest long term value to wedding photographs. Images that chronicle who you are and how you feel about each other will be among the most treasured of your wedding photographs.
Our creative photographers will work with you in the production your special photographic wedding day story-book. In planning, you should consider the time and location necessary to create the photos that have very special meaning to you. You can include an elegant pose in a quaint outdoor location, an inspirational view of your church, a location that has special meaning to the two of you or even items that represent your shared interests.
Wedding photographs that include a little of your personal creativity can be more meaningful to you.

What photos can I expect if I choose your complete coverage?

We provide creative and sensitive photographs by blending technical expertise with emotional perceptiveness. At the service, whether it be in a church or registry office, our photographer will always be looking to capture that special photograph which will make your wedding photographs unique and treasured.

Full photographic coverage includes:
Formal and informal portraits of the bride, her family and her attendants.
Portraits of the groom, his best man and mother-giver at the service location.
The ceremony.
Arrival of the bride and groom at the reception.
Post ceremony photographs of the bride and groom's family groups and friends will be taken at the church / reception or any selected event, depending upon the most suitable settings and the weather.
First dance.
Parent dances.
Toasts, cake cutting.
Garter and bouquet tossing, candids.
Dancing/last dance, and departure of the bride and groom.

Our dates are limited - Click Here To Contact Us Early in order to ensure our availability on your wedding date.

There are no hidden charges.

Why do I need a professional coordinator?	Why is my email address so important?
The location chosen has an on-site coordinator. Do I need someone else?	What if I don't want any preset packages?
How do I obtain a Marriage license in Trinidad & Tobago?	Can we just have a wedding package only or honeymoon package only?
Can I bring my own Minister to Tobago perform my ceremony?	Can you send me a brochure of your packages?
Wedding and Honeymoon Packages	What kind of pictures will be taken for my wedding formals?
What are your coordination fees and policies?	I need some ideas for unique wedding pictures of my wife and myself?
How do I pay for my wedding and honeymoon package?	What photos can I expect if I choose your complete coverage?
What are your cancellation policies?

Q:	Can we have just a wedding package or just a honeymoon package?
A:	Yes, wedding only packages are available. We can also supply a honeymoon only package service. Please click here to a package of your choice.